Berufsbezeichnung: Administrative Assistant #12074#

Arbeitsbeschreibung:
Introduction Administrative Assistant in the Experimental Physics Department (EP), Administrative and Secretarial Support Group (AGS), Secretariat Support Section (SE). The Experimental Physics Department's secretariat support section is responsible for providing administrative secretarial support to the Department, Experiments and Groups. Our services include general office duties in accordance with the Organization's administrative procedures, including other special contributions such as the participation in events organization. You will join a multi-cultural team with a wide range of skills and expertise - providing services to the collaborators of an experiment to the LHC. You will also ensure that the flow of information inside and outside your direct working environment is of highest standard. You will have the opportunity to broaden your knowledge in new areas, and discover domains where excellence is the key driving factor. Specific training is available, as well as support for professional development to foster your skills and develop your talents. Functions As Administrative Assistant in a secretariat of a physics experiment, you will join a team of assistants and participate in the daily management of the secretariat office with special emphasis on information, communication and organizational services. You will: Act as first line support concerning the visiting physicists' queries in contact with relevant services inside and outside CERN. Provide administrative and secretarial services associated with scheduling and coordinating meetings and events. Assist in the preparation and follow-up of documentation and correspondence including their publication and circulation. Contribute in the update of the databases and the web sites of CERN and the experiment, in collaboration with the User Office and the Institutes. Maintain physical and electronic documents, web pages, shared files and records to provide up-to-date information. Make sure that CERN's different rules and procedures are respected and correctly applied in different situations. Replace other assistants during their absences. Qualification required Technical certificate or general secondary education in the field of administration, or equivalent. Experience and competencies The experience required for this post is: Demonstrated experience in an administrative service or secretariat, preferably in an international environment. A proven experience in the hospitality management field will be considered as an asset. The technical competencies required for this post are: Customer service. Secretarial service. Archiving and records management: scientific information and document management. Use of Office software packages: knowledge of SharePoint software would be an advantage. The behavioural competencies required for this post are: Communicating effectively: demonstrating a pro-active approach to resolving differences; addressing issues of conflict constructively; providing others with timely information. Demonstrating accountability: presenting information accurately and objectively; working conscientiously and reliably; delivering on promises; maintaining confidentiality. Achieving results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind. Working in teams: contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues. Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements. The language competencies required are: Spoken and written English. Ability to understand and speak French in professional contexts as well as draft texts for publications and official communications is an advantage. Any additional language knowledge will be considered as an asset. Eligibility conditions Employing a diverse and international workforce is a CERN core value and central to our success. We welco

Mindestlohn: 5396

Höchstgehalt: 6126

Angestelltenname:
CERN Organisation Européenne pour la Recherche Nucléaire

Arbeitgeber-Adresse:
CERN Organisation Européenne pour la Recherche Nucléaire Route de Meyrin 385 1217 Meyrin

Stellenkurzbeschreibung: Allgemeine Bürokräfte

Land: Schweiz

Region: Genève

Vertragslaufzeit: Befristet

Vertragstyp: Vollzeit

Erforderliche Ausbildung: Berufsausbildung

Erfahrung: 5 Jahre und mehr

Quelle des Stellenangebots:
SECO,Öffentliche Arbeitsverwaltungen, Schweiz (Confoederatio Helvetica)

Fahrerlaubnis: Nein

Wie Sie sich bewerben: Weitere Angaben (siehe Beschreibung)

Gehalt Währung: CHF

Gehaltsperiode: monatlich

Gehalt Besteuerung: brutto